How a Multi-Campus Church Reclaims 20 Hours a Month with the Shoeboxed App
High Praise Worship Center International, Inc. is a multi-campus non-denominational church that serves its communities’ families through several outreach and community projects.
The center was a FEMA-designated location during Hurricane Michael in 2018 and provided thousands of meals daily during the rescue and recovery period following the storm.
The challenge: the burden of multiplied inefficiencies
“Everyone was emailing their receipts to me, and I was manually indexing them,” recalls Pastor Kelvin Hill.
The center has a team of 11, which includes outreach directors, student pastors, kids’ pastors, and other roles. With those roles comes sundry expenses incurred when advancing initiatives and leading various projects. Manually logging in the team’s expenditures was necessary, but asking team members to each input expenses would multiply the load.
Kelvin’s criterion for a receipt management software solution that was straightforward. He wanted a way for the center’s staff to send in their receipts that did away with manual input for each expense. His goal—to improve efficiency for everyone.
The solution: mobile uploads of receipts to a central account on Shoeboxed
Kelvin found Shoeboxed online and introduced it to his team. With Shoeboxed’s business expenses management system, team members use the Shoeboxed app to upload receipts to a central Shoeboxed account.
Integration took less than 2 weeks. “The support team gave me all the information I needed to send to [the team]. I estimated 2 weeks to account for questions and people getting accustomed to it.”
Morgan A. Price, Shoeboxed’s Operations Manager, recalls helping Kelvin to get his accounts set up. “We set up a separate sub-account for each of his group’s locations to guarantee that his team members only had access to the receipts that they needed to manage. I enjoyed working with Kelvin on his customized setup to ensure that Shoeboxed was the perfect fit for his receipt tracking needs, saving his organization valuable time and money.”
Currently, all team members have the Shoeboxed app on their phones, where they take pictures of receipts whenever an expense is incurred.
“It’s a great service,” says Kelvin, “and my staff likes not having to input everything manually.”
The results: 20 hours a month—rescued from receipt management
We asked Kelvin how much time he has saved by switching to Shoeboxed. He calculated 20 hours per month he no longer needs to spend on manual receipt entries.
“Works as described, and the support staff is responsive.”—Kelvin Hill, Pastor at High Praise Worship Center International, Inc.