Simplify business expenses management for teams of any size
2-for-1: receipt scanning service + expense management platform
- ✓Outsource receipt scanning and manual data entry
- ✓Reduce expense fraud with our verification team
- ✓Filter data from several vantage points
- ✓Dashboard accessible via mobile app
- ✓Add an unlimited number of users
- ✓Create sub-accounts for teams/employees for expense privacy
"Bosch Bakery uses Shoeboxed’s Digital Only Professional Monthly plan to track expenses and manage receipts. Employees email receipts to a designated Shoeboxed email account each time they handle a business purchase. And Bosch Bakery gets a panoramic perspective of outflow that is always up to date."
“...better still is an app called Shoeboxed”
“If you’re looking for reliable storage for digital tax receipts, consider Shoeboxed.”
“Shoeboxed makes it stupid simple to scan receipts...”
Expense management software for teams and businesses of all sizes
Employees upload or email receipts into one central account as expenses occur—preventing receipt loss and providing business owners and finance teams with a clear view of employee expenses and employee spending.
Access Shoeboxed's online cloud-based dashboard from anywhere and on any iOS/Android mobile device or operating system. Additionally, you can add unlimited users to your account with any of Shoeboxed's paid plans.
Create business expense reports from a digital archive of expense data. Integrate Shoeboxed into your overall internal compliance and expense policies. Fully automate your company’s expense tracking and expense management system.
Businesses with multiple teams/projects need software that helps manage expenses and control costs. With Shoeboxed, you can filter data by date, costs, category type, vendor, and many other data points, providing high visibility around spending.
Why choose Shoeboxed’s expense management software for teams?
Unlimited users for teams of any size
Create sub-accounts for teams/employees for added privacy of expenses
Create receipt category tags and rules based on project needs
Generate employee expense reports for reimbursing and managing expenses
Integrations with QuickBooks Online and other popular accounting software
Mail-in paper receipts to our scanning service to painlessly digitize piles of receipts
Digital archive of receipts prevents damage-related receipt loss
Receipt scans that meet tax audit requirements
Built-in expense reports feature reduces hours of tax prep
Unlimited online storage with all of Shoeboxed's plans
3 options for expense management for teams
Your business pays for a single Shoeboxed account, and all employees share the login or email receipts to the designated email address provided when you sign up to a Shoeboxed account.
Ideal for: Small businesses of 1-5 employees or team members.
Case study
How a Multi-Campus Church Reclaims 20 Hours a Month with the Shoeboxed App
"We set up a separate sub-account for each of his group's locations to guarantee that his team members only had access to the receipts that they needed to manage ... to ensure that Shoeboxed was the perfect fit for his receipt tracking needs, saving his organization valuable time and money."... Read more
High Praise Worship Center International, Inc. is a multi-campus non-denominational church that serves its communities’ families through several outreach and community projects.
The center has a team of 11, which includes outreach directors, student pastors, kids’ pastors, and other roles. With those roles comes sundry spending incurred when advancing initiatives and leading various projects. Manually logging in the team’s expenditures was necessary, but asking team members to each input business expense items would multiply the load.
“Everyone was emailing their receipts to me, and I was manually indexing them,” recalls Pastor Kelvin Hill.
Kelvin’s criterion for expense management software was straightforward. He wanted a way for the center’s staff to send in their receipts that did away with manual input for each business expense. His goal—to improve efficiency for everyone.
Kelvin found Shoeboxed online and introduced it to his team. With Shoeboxed’s receipt management system, submitting expenses was simplified for everyone. Team members use the Shoeboxed app to upload receipts to a central Shoeboxed account.
Integration took less than 2 weeks.
Morgan A. Price, Shoeboxed’s Operations Manager, recalls helping Kelvin to get his accounts set up. “We set up a separate sub-account for each of his group’s locations to guarantee that his team members only had access to the receipts that they needed to manage. I enjoyed working with Kelvin on his customized setup to ensure that Shoeboxed was the perfect fit for his receipt tracking needs, saving his organization valuable time and money.”
Currently, all team members have the Shoeboxed app on their phones, where they take pictures of receipts whenever a business expense is incurred.
“It’s a great service,” says Kelvin, “and my staff likes not having to input everything manually.”
Frequently asked questions
Shoeboxed provides multiple ways for employees to submit expenses to business owners or finance teams to get reimbursed.
- Have employees or team members use Shoeboxed’s pre-paid envelope service and let us scan receipts and take care of manual data entry for you!
- Additionally, employees can use Shoeboxed’s robust mobile app (available on the Apple store and Google Play) for receipt capture while on the go.
- Employees can also email receipts to a central Shoeboxed email address provided when you sign up for an account. Forwarded receipts will automatically appear in your Shoeboxed account.
- Employees can drag and drop e-receipts or images of receipts to the Shoeboxed account from a laptop or desktop.
- Team members can auto-import receipts with our custom Gmail plugin. The plugin finds e-receipts in your inbox and sends them to your Shoeboxed account.
- You can also create a sub-account for each employee or each location so employees only manage and have access to their own data.
“You have the best customer service of any product or service that I’ve used in as long as I can remember.”
4.4 / 5 on
Capterra, G2 Crowd
and a review score 4.5/5 on
Techradar Pro
Turn business receipts into data & deductibles
Join over 1 million businesses scanning receipts, creating expense reports, and reclaiming multiple hours every week—with Shoeboxed.
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