Celebrated Illusionist Vanishes Uncertainty & Wasted Time with Shoeboxed
Rob Lake is a celebrated illusionist who has entertained millions on network TV (America’s Got Talent, Good Morning America, etc.), the Vegas strip, Atlantic City, Atlantis Bahamas, and performed before sold-out audiences in casinos, arenas, and theaters worldwide. Additionally, Rob creates special effects and illusions for Broadway shows, theme parks, super-star concerts, international events, and TV and film productions.
We asked Rob how he was previously managing receipts and what’s changed since using Shoeboxed’s Magic EnvelopeTM. He delightfully obliged us with some rapid-fire answers to our questions.
Shoeboxed's Magic Envelope
This service is an envelope (with pre-paid postage within the US) that users fill with physical receipts and mail to Shoeboxed's office. The receipts are then scanned, human-verified, logged into users' accounts, and safely stored.
How were you managing your receipts before Shoeboxed?
Rob Lake: It’s actually embarrassing. I had piles of crumpled receipts that I would “eventually” get to. The piles grew into several boxes, quite often shoeboxes. Then, when needed, it was chaos [trying] to find specific receipts and organize them into organized boxes. Let’s not talk about that.
What were the challenges you had with that setup?
Rob: It was unsightly, it was embarrassing, it was absurd. We kinda knew where something might have been, but until you went through TONS of slips and crumples of paper, it was never certain.
Specifically, what impact were those challenges having on you and your team?
Rob: Time. Ultimately, time. We wasted so much time. When we threw it away into a “storage,” we had to spend absurd [amounts of] time hunting it down.
Did you have any special requirements around expensing that you needed to consider as you chose a solution?
Rob: We needed an affordable option to digitize all these receipts and documents, organize them, label them, and fast.
Where and how did you find us? And what clinched your decision to use Shoeboxed?
Rob: I think an accountant or finance advisor suggested Shoeboxed. It has been so many years I forget. Once we saw Shoeboxed’s website—we knew exactly what we needed immediately!
What results are you getting? Any favorite features?
Rob: Anytime we need something… We search, and just like MAGIC! Bam! There it is, scanned, sorted, categorized, and all we need!
How long did integration take, and were there any road bumps as you began using Shoeboxed?
Rob: It worked from the start! No problems, no issues—just solutions to our messy ways!
What are the most notable impacts you’ve experienced since switching to Shoeboxed? What has been the value add for you?
Rob: We now pile all receipts and documents we need scanned and sorted into the magic blue envelopes. We never ever have to see them or think of them again—until we need to, and then it is scanned clearly, sorted, organized, categorized, precisely! We can download specific receipts and all other relevant organized categories.
“It’s impossible to quantify the value, but being that we don’t have to sort, scan, and spend hours searching, Shoeboxed is invaluable!”—Rob Lake, Illusionist